Disaster Declarations & Public Assistance Info

Disaster Declarations & Public Assistance Info

 

Disaster Declaration Process

August 2017

FEMA released a video detailing the Disaster Declaration process.  This short, 5-minute video provides viewers a high-level overview of the declaration process for Federally declared disasters.  Some of the topics covered in this video include Preliminary Damage Assessments, Declaration Types, Available Assistance Types, and Mitigation.  This is a great starter video for anyone that has never been through or does not understand the disaster declaration process.  This video can also be shared with people in your community to help communicate the disaster declaration process as well. 

To watch or share the video, visit https://www.fema.gov/media-library/assets/videos/133171#download-links

 

Disaster Declarations for Kentucky

Link to the Kentucky Division of Emergency Management (KYEM) Recovery Branch website for detailed information.  http://kyem.ky.gov/recovery/Pages/default.aspx.  

To gain knowledge and have a better understanding of the declaration process and the county components and data needed to successfully be included within a disaster declaration link to http://kyem.ky.gov/recovery/Pages/New-Declaration-Process-.aspx.

 

April 2018

What is it?  An interactive tool to allow you to explore historic federal disaster declarations by state, county, hazard, and year.

FEMA launched a new data visualization tool that enables the public to see when and where disaster declarations have occurred across the country. The Public Data Visualization Tool, accessible at www.fema.gov/data-visualization, allows users to view and interact with FEMA data. 

FEMA also launched a new interactive tool to allow the public to explore currently-available FEMA grant data.  FEMA added Individual Assistance to the data visualization, which includes financial grants from the Individuals and Households Program. This program provides financial help or direct services to survivors if they are unable to meet their needs through other means through Housing Assistance and Other Needs Assistance (including personal property and other items).

The data visualization tool is available at www.fema.gov/data-visualization. To explore the data, visit OpenFEMA at www.fema.gov/data-feeds.

 

Public Assistance

The Public Assistance Program coordinates Federal Emergency Management Agency (FEMA) grants awarded to state and local governmental entities and certain private nonprofits for response to and recovery from disasters.  The Public Assistance Program provides assistance for debris removal, emergency protective measures, and permanent restoration of damaged infrastructure.  Typically, FEMA will provide at least 75% of the eligible repair costs. 

Link to KYEM’s website for an overview, forms and links:  Public Assistance (PA) Program.

What is Public Assistance?

The Public Assistance program provides supplemental funding to eligible applicants to facilitate a community’s recovery from a disaster event.  Funding may be made available for emergency actions taken in response to a disaster and for work done to repair or replace damaged public infrastructure.  Funding is reimbursed to approved applicants as eligible costs are incurred.  Link to KYEM’s  Public Assistance Overview for Local Officials two-page Fact Sheet that explains it all.

Public Assistance Program

  • The 406 grant is managed by the State under funding provided for in the Stafford Act.  Section 406 mitigation measures are funded under the Public Assistance, or Infrastructure, program (PA).
  • The 406 funding provides discretionary authority to fund mitigation measures in conjunction with the repair of the disaster-damaged facilities, so is limited to declared counties and eligible damaged facilities.
  • Section 406 is applied on the parts of the facility that were damaged by the disaster and the mitigation measure directly reduce the potential of future, similar disaster damages to the eligible facility.

Applicants who have questions regarding the Section 406 mitigation program should contact the State Public Assistance Officer assigned to their projects.

 

After a Disaster: Recovery Assistance for Emergency Service Organizations

February 19, 2019

The FEMA Public Assistance grant program helps emergency service organizations with funding to repair and rebuild facilities after a disaster.

The days following a presidentially declared disaster can be overwhelming for those left to pick up the pieces of their lives.  Disaster survivors who need information on grant programs for homeowners and renters can apply for assistance from FEMA.  However, what about public facilities like your fire or Emergency Medical Services (EMS) departments that are damaged by a disaster?

Good news: FEMA is also there for your emergency services department to help you repair or rebuild your facility.

Your organization may receive FEMA Public Assistance funding for:

  • Debris removal (tree limbs, branches, stumps or trees that are still in place but damaged to the extent they pose an immediate threat).
  • Emergency protective measures (pre-positioning equipment, use of temporary generators and security, such as barricades).
  • Repair, replacement or restoration of disaster-damaged facilities, equipment and apparatus.
  • Eligible costs associated with mutual aid.

In most situations, your headquarters, emergency operations center, dispatch center and other response systems will have the documentation needed to support requests for reimbursement costs.

How much will FEMA pay?  FEMA’s share of assistance is not less than 75 percent of the eligible cost.  The recipient (usually your state) determines how the nonfederal share (up to 25 percent) is split with a sub recipient (your organization).  Volunteer work and donated equipment, supplies and resources may be used to offset the nonfederal share of eligible costs.

Action step: Prepare now to help your department recover from a disaster

Learn more about eligibility, guidelines and the application process for Public Assistance from FEMA.

 

Online Webinar Series Focuses on Procurements Under Disaster Grants

June 2017

FEMA’s Office of Chief Counsel (OCC) recently published an eight-part webinar series on the FEMA website offering detailed information for recipients and sub-recipients of FEMA disaster grants as they navigate the federal procurement process. The video modules were produced by OCC’s Procurement Disaster Assistance Team (PDAT), and are not intended to be a substitute for legal advice or live procurement under grants training.  The webinars describe procurement standards under the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (also known as the “Uniform Rules”), (2 C.F.R. §§ 200.317-.326).

These blocks of instruction will familiarize you with the procurement standards imposed by Federal regulations on recipients and subrecipients when procuring services and property with funding from any of the Stafford Act grant programs, specifically as interpreted by and applied to the Public Assistance Program.  FEMA recommends watching these modules in order if you have not received this training before. If you have received any or all of this training before, these modules can be watched in any order as a refresher. 

Topics discussed include, in part; the roles of federal and non-federal entities in the procurement under grants process; rules applicable to states, including state agencies; rules applicable to local governments, tribes, and nonprofits, sometimes collectively referred to as non-Federal Entities (NFEs); competition and procurement methods that apply to NFEs; socioeconomic contracting; pre-procurement document review and bonding requirements for NFEs; procurement of recovered materials or required contract provisions; and the differences between the current procurement standards and previous procurement standards.

The webinars may be useful for FEMA stakeholders in the public, private, tribal, or non-profit sectors or any other emergency management personnel working on procurements under grants.  Please visit www.fema.gov/procurement-disaster-assistance-team to watch the webinar series and learn more about important procurement legal standards under FEMA disaster grants.  For further information on FEMA grant procurement requirements, including contract review checklists, detailed guidance on the above topics, and online webinar training classes, please visit https://www.fema.gov/procurement-disaster-assistance-team.

A disaster could happen any minute — is your local government prepared to submit required reports to FEMA?  Or will your team waste hundreds of hours scrambling to provide FEMA with activity plans, time records, material usage, and photos for reimbursement?

 

July 2018

After a disaster, volunteers and donations play a critical role in a community’s recovery. After Hurricane Harvey in August 2017, volunteers went above and beyond to help those affected by the hurricane. In order to ensure those types of contributions are valued, FEMA amended its policy to allow Public Assistance program applicants to apply the value of donated resources used for eligible permanent work towards their non-federal cost share.

Projects approved under the Public Assistance program are subject to cost sharing. This non-federal cost share is typically 25 percent of the total project cost. Examples of eligible donated resources include donating equipment to raise or reinforce a levee or voluntary filling and placing of sandbags before a flood. For more information on the policy, ink to the Public Assistance Donated Resources Policy.

 

Public Assistance (PA) Program and Policy Guide

April 2018 

FEMA applies this Version 3.1 to incidents declared on or after August 23, 2017 or, with respect to the changes made in this version, any application for assistance that was pending before FEMA as of August 23, 2017 and has not been finally resolved as of January 1, 2018. This version supersedes Version 3.0 issued on January 2, 2018.  On February 9, 2018, Congress passed and the President signed the Bipartisan Budget Act of 2018 (P.L. 115-123). 

Download the PAPPG_3.1_508_FINAL_5-4-2018.  Questions and comments on the PAPPG can be sent to FEMA-PAPolicy@fema.dhs.gov.

 

Unified Federal Environmental and Historic Preservation Review Guide for Federal Disaster Recovery Assistance Applicants

2015

Applicant Guide Release:  The Unified Federal Environmental and Historic Preservation Review Process (UFR Process) was established on July 29, 2014, by the execution of a Memorandum of Understanding (MOU) among eleven federal agencies involved in the environmental and historic preservation (EHP) reviews associated with disaster recovery assistance. The UFR Process focuses on the federal EHP requirements applicable to disaster recovery projects following a presidentially declared disaster under the Robert T. Stafford Disaster Relief and Emergency Assistance Act. Through the UFR Process, federal agencies that fund or permit disaster recovery projects and those that perform EHP reviews associated with the decision-making process will coordinate their independent EHP review processes leading to expedited decision making, which can result in faster delivery of assistance and implementation of recovery projects. The UFR Process recognizes the important role of tribes, state agencies, localities and the stakeholders working together with federal agencies to coordinate EHP reviews.

FEMA, in coordination with the inter-agency Steering Group comprised of the Department of Homeland Security, the Advisory Council on Historic Preservation, and the Council on Environmental Quality, are pleased to announce the release of the Unified Federal Environmental and Historic Preservation Review Guide for Federal Disaster Recovery Assistance Applicants (Applicant Guide).  The UFR Process provides federal agencies with opportunities to expedite EHP reviews through enhanced coordination for all presidentially declared disasters.

More Information: To learn more about the UFR Process and to access the Applicant Guide, please visit the Unified Federal Review webpage https://www.fema.gov/unified-federal-environmental-and-historic-preservation-review-presidentially-declared-disasters.  Learn more and download documents on FEMA’s website at: https://www.fema.gov/media-library/assets/documents/98911.

 

December 2017

Link to Flood Insurance Requirements for Recipients of Federal Disaster Assistance

When property owners receive financial assistance from the Federal Government following a Presidentially declared disaster, they may be required to purchase flood insurance coverage.

 

 

 

 

 

 

 

 

 

 

 

 

Have questions, contact us at kentuckymitigation@gmail.com.  Don’t forget to join the KAMM group on LinkedIn.