Disaster & Mitigation Info

Disaster & Mitigation Info

 

Disaster Declarations for Kentucky

Link to the Kentucky Division of Emergency Management (KYEM) Recovery Branch website for detailed information.  http://kyem.ky.gov/recovery/Pages/default.aspx.

Declaration Process:  To gain knowledge and have a better understanding of the declaration process and the county components and data needed to successfully be included within a disaster declaration link to http://kyem.ky.gov/recovery/Pages/New-Declaration-Process-.aspx.

 

April 2018

What is it?  An interactive tool to allow you to explore historic federal disaster declarations by state, county, hazard, and year.

FEMA launched a new data visualization tool that enables the public to see when and where disaster declarations have occurred across the country. The Public Data Visualization Tool, accessible at www.fema.gov/data-visualization, allows users to view and interact with FEMA data. 

FEMA also launched a new interactive tool to allow the public to explore currently-available FEMA grant data.  FEMA added Individual Assistance to the data visualization, which includes financial grants from the Individuals and Households Program. This program provides financial help or direct services to survivors if they are unable to meet their needs through other means through Housing Assistance and Other Needs Assistance (including personal property and other items).

The data visualization tool is available at www.fema.gov/data-visualization. To explore the data, visit OpenFEMA at www.fema.gov/data-feeds.

 

Top 10 Procurement Mistakes Leading to Audits and Potential Loss of FEMA Public Assistance Grant Funding

  1. Engaging in a noncompetitive procurement (i.e., sole-sourcing) without carefully documenting how the situation has created an urgent need to perform the works sooner than a competitive procurement process would allow.
  2. Continuing work under a sole-source contract after the urgent need (see #1) has ended, instead of transitioning to a competitively procured contract.
  3. Piggybacking onto another jurisdiction’s contract in a situation that doesn’t allow noncompetitive procurement (see #1) or where the other contract is materially different in terms of scope or requirements. Piggybacking is rarely allowable.
  4. Awarding a “time-and-materials” contract without a ceiling price that the contractor exceeds at its own risk and without documenting why no other contract type is suitable.
  5. Awarding a “cost-plus-percentage-of-cost” or “percentage-of-construction-cost” contract.
  6. Not including the required contract clauses (available online at the below website under “PDAT Resources” menu).
  7. Including a geographic preference in a solicitation (i.e., giving an advantage to local firms).
  8. Not making and documenting efforts to solicit small businesses, minority businesses, and woman’s business enterprises.
  9. Conducting a procurement exceeding $150,000 without conducting a detailed cost or price analysis.
  10. Not carefully documenting all steps of a procurement to create a record if questions arise potentially years later.

For further information on FEMA grant procurement requirements, including contract review checklists, detailed guidance on the above topics, and online webinar training classes, please visit https://www.fema.gov/procurement-disaster-assistance-team.

 

The Ins and Outs of Small Business Administration Disaster Loans for Mitigation

January 2018

In November, the Small Business Administration (SBA) provided general information on loans designed for individuals and businesses to conduct mitigation measures such as home elevations, relocating utilities, retrofitting structures and building retaining walls.  During the webinar, FEMA provided more information on resources that are available to start these types of mitigation projects.

To review the presentation, technical resources, and questions and answers, download the information at https://www.fema.gov/media-library/assets/documents/153625.

 

Safer Stronger, Smarter: A Guide to Improving School Natural Hazard Safety

August 2017, FEMA P-1000

This Guide provides up-to-date, authoritative information and guidance that schools can use to develop a comprehensive strategy for addressing natural hazards.  It is intended to be used by administrators, facilities managers, emergency managers, emergency planning committees, and teachers and staff at K through 12 schools.  It can also be valuable for state officials, district administrators, school boards, teacher union leaders, and others that play a role in providing safe and disaster-resistant schools for all.  Parents, caregivers, and students can also use this Guide to learn about ways to advocate for safe schools in their communities.

 

Using HMGP to Enhance Disaster Resilience Related to Building Codes

August 23, 2016

The Additional 5 % Initiative is funding that has been set aside under the Hazard Mitigation Assistance Grant Program (HMGP) to help communities enhance disaster resilience related to building codes, such as adopting the current International Building Code® and improving a community’s Building Code Effectiveness Grading Schedule (BCEGS) score.  A building is considered disaster resistant when it not only protects its occupants but can also be quickly repaired and re-occupied because damage from natural disasters is minimized.

Fact Sheets:  

  • Additional 5 percent Initiative Fact Sheet provides Recipients and subrecipients of HMGP funds with additional information on how to implement the Additional 5 percent Initiative as changed by the Fiscal Year 2015 Hazard Mitigation Assistance Guidance. FEMA’s intention in supporting the adoption and enforcement of building codes is to promote resilience by using disaster-resistant practices.
  • Clarifying the Additional 5 percent Initiative Resources is a companion document to the Fact Sheet highlighting where to find more information on resilient building practices.

 

FIMA Releases Climate Resilient Mitigation Activities Job Aids

August 15, 2016

The purpose of these job aids are to help communities applying for CRMA activities under Hazard Mitigation Assistance (HMA) grants comply with the technical feasibility and effectiveness, and environmental and historic preservation requirements of the application.  The job aids provide a checklist of information required by FEMA to determine grant eligibility and to complete a thorough review of the application.  The available job aids include:

The Climate Resilient Mitigation Activities are available for HMPG funding resulting from a major disaster declared on or after September 30, 2015, and for competitive PDM and FMA funding for which the application period opened on or after September 30, 2015.

If you have any questions or comments on the CRMA Job Aids, please contact the HMA Grants Policy staff at fema-hma-grants-policy@fema.dhs.gov.

 

FIMA Announces Availability of Benefit Cost Analysis Tools for Drought and Ecosystem Services

June 10, 2016

FEMA has developed Benefit Cost Analysis (BCA) Tools and Guidance to calculate benefits for climate resilient mitigation activities, including drought mitigation, ecosystem services, and pre-calculated benefits for cost-effectiveness evaluation of soil stabilization, flood diversion, and reforestation projects in wildfire impacted areas to support expedient implementation of post-wildfire mitigation actions. The tools and guidance include:

  • Aquifer Storage and Recovery BCA Calculator Tool
  • Ecosystem Service Benefits Calculator
  • Supplemental BCA Guidance for Floodwater Diversion and Storage Projects
  • Supplemental BCA Guidance for Floodplain and Stream Restoration Projects
  • Pre-calculated benefits for post-wildfire mitigation actions

If you require the Microsoft Excel version of either of the calculator tools, or if you have any questions on details of the Benefit Cost Analysis (BCA), visit the BCA website, contact the BCA Helpline at 1-855-540-6744 or bchelpline@fema.dhs.gov.  These additional BCA Tools are available for Hazard Mitigation Grant Program (HMGP), Pre-Disaster Mitigation (PDM), and the Flood Mitigation Assistance (FMA) for which the application period is open on or after the date of the May 12, 2016.  Please note that not all mitigation activities are eligible under all three programs.  For example, wildfire mitigation is eligible under HMGP and PDM, but not FMA.

The Climate Resilient Mitigation Activities are available for HMPG funding resulting from a major disaster declared on or after September 30, 2015, and for competitive PDM and FMA funding for which the application period opened on or after September 30, 2015.

 

Hazard Mitigation Assistance Cost Share Guide

May 2016

The Hazard Mitigation Assistance Cost Share Guidance is a tool for Applicants, Subapplicants and FEMA to assist with understanding match requirements for FEMA’s Hazard Mitigation Assistance (HMA) grants. The Guide encourages early coordination for cost share strategies and provides helpful examples for various approaches such as donated resources for the non-Federal cost share.  Download the Hazard Mitigation Assistance Cost Share Guide.

 

2017 Uniform Act (URA) Low Income Limits Issued, Effective Date – April 14, 2017

The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (Uniform Act or URA) – FY 2017 Low Income Limits, used in connection with rental assistance payment calculations under 49 CFR 24.402(b), have been issued with an effective date of April 14, 2017.

Additional information and guidance for making URA low income calculations are available on the Federal Highway Administration’s (FHWA) web page.

If you have questions pertaining to URA low income calculations for HUD programs and projects, please contact your local HUD Regional Relocation Specialist for further assistance.

 

Unified Federal Environmental and Historic Preservation Review Guide for Federal Disaster Recovery Assistance Applicants

2015

Applicant Guide Release:  The Unified Federal Environmental and Historic Preservation Review Process (UFR Process) was established on July 29, 2014, by the execution of a Memorandum of Understanding (MOU) among eleven federal agencies involved in the environmental and historic preservation (EHP) reviews associated with disaster recovery assistance. The UFR Process focuses on the federal EHP requirements applicable to disaster recovery projects following a presidentially declared disaster under the Robert T. Stafford Disaster Relief and Emergency Assistance Act. Through the UFR Process, federal agencies that fund or permit disaster recovery projects and those that perform EHP reviews associated with the decision-making process will coordinate their independent EHP review processes leading to expedited decision making, which can result in faster delivery of assistance and implementation of recovery projects. The UFR Process recognizes the important role of tribes, state agencies, localities and the stakeholders working together with federal agencies to coordinate EHP reviews.

FEMA, in coordination with the inter-agency Steering Group comprised of the Department of Homeland Security, the Advisory Council on Historic Preservation, and the Council on Environmental Quality, are pleased to announce the release of the Unified Federal Environmental and Historic Preservation Review Guide for Federal Disaster Recovery Assistance Applicants (Applicant Guide).  The UFR Process provides federal agencies with opportunities to expedite EHP reviews through enhanced coordination for all presidentially declared disasters.

More Information: To learn more about the UFR Process and to access the Applicant Guide, please visit the Unified Federal Review webpage https://www.fema.gov/unified-federal-environmental-and-historic-preservation-review-presidentially-declared-disasters.  Learn more and download documents on FEMA’s website at: https://www.fema.gov/media-library/assets/documents/98911.

 

 

 

 

 

 

 

 

 

 

KAMM mailing address: KAMM, PO Box 1016, Frankfort, KY 40602-1016.

Have questions, contact us at help@kymitigation.org

Don’t forget to join the KAMM group on LinkedIn.

 

 

 

Have questions, contact us at kentuckymitigation@gmail.com.  Don’t forget to join the KAMM group on LinkedIn.